Tips for Successful Grant Proposal Writing

When your organization needs a short-term financial boost to start its charitable projects, applying for a grant is one thing you can do. But, while a grant application process is fairly simple, writing the proposal can be daunting.

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Is grant writing really that hard? Certainly not! Not if you know how. And that’s why we’re here.

Top Grant Proposal Writing Tips

#1. Read the guidelines

Don’t just gloss over the guidelines, read it carefully to make sure you’re not missing anything important. Minute details can make or break the grant proposal.

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Donors typically have specific areas of interest, types of support, evaluation criteria, and eligibility guidelines. Some only make grants to charitable organizations catering to the needs of communities in a specific locale. You may also need to submit a grant report to tell the foundation what you do with the funds.

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In summary, please read the guidelines carefully.

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#2. Outline your action plan

A good action plan lists all the goals, action steps, objectives, measurements, and responsibilities. The details depend on what kind of project you’re working on.

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With a well-laid-out action plan, you’re halfway winning the grant.

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#3. Set a realistic budget

The range of grants varies from one donor to another. Don’t ask for the maximum amount the donor can give just because you can. Inflating your budget will only make you look like you’re working for an inefficient organization on a project which is equally inefficient.

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#4. Write clearly

Why are you applying for the grant? Describe clearly how your specific project will affect the community. Spell it out if you have to.

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Keep your paragraphs as well as sentences short as they’re easier to read than longer ones. Use graphs and charts to make a point, not to make your proposal looks sophisticated.

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Be sure to skip the jargons too. Sorry, but you’re not going to impress anyone with them. There’s a big chance people outside your organization won’t even understand those big words. Are you seriously going to make the grant program officer google every jargon you write?

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#5. Edit and revise

Please remember never to submit your first draft. Once you’re finished writing the proposal, read it out loud to your team. Does it sound weird? Do they notice any points that need more elaboration? Is there any spelling or grammar error?

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To make your editing work easier, just copy and paste the draft to the online grammar and spelling checker tool. It can spot errors quickly and easily.

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#6. Start early

You’re not going to write the proposal at the last minute, are you? Writing a grant proposal is a lot of work. There’s plenty to prepare, and you need to keep revising the proposal until it’s totally sharp.

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Some grant-giving bodies award grants twice a year. If you’re aiming for such a grant, make sure you use every second of that six months to polish your grant proposal.

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